Be part of something extraordinary
Help create theatrical magic for more than 100,000 guests every year. Explore the seasonal Artistic and year-round Administrative opportunities available and become part of something extraordinary.
How you can benefit
- Ogunquit Playhouse is an Equal Opportunity Employer committed to promoting the growth of a diverse and inclusive workplace
- Ogunquit Playhouse offers Health insurance to all employees who are with the company for 120+ consecutive days and work at least 30 hours weekly
- Employees who work Ogunquit Playhouse’s entire season will also accrue earned paid leave up to 40 hours
- Team members receive free tickets to every production and a reduced staff rate for friends and family
Who are we?
As America’s foremost Summer theater, Ogunquit Playhouse delivers world-class Broadway entertainment and unforgettable experiences for more than 100,000 guests every season. Set in the charming seaside village of Ogunquit, Maine, The Playhouse is a legendary historic theater whose nearly 100 years of collaborating with brilliant artists from around the world has helped shape the future of American theatre.
Our current Playhouse vacancies
Ogunquit Playhouse in Ogunquit, ME seeks a highly organized and motivated Executive Assistant to provide year-round executive level administrative support and attention to day-to-day operations and special projects for the Executive Artistic Director (EAD). This role is in person (April through October) with remote opportunities during the off-season (November through March).
Ideal Candidate will play a key role in the support of senior leadership and artistic production. Qualified individuals will support the goals of the organization and the EAD by providing a positive and collaborative attitude, impeccable attention to detail, and strong problem solving and project management skills.
Job Duties/Expectations include, but are not limited to…
Administrative
- Manage Executive Artistic Director’s (EAD) calendar with respect to meeting requests, rehearsals/readings/performance attendance, community outreach and other internal and external commitments
- Facilitate all correspondence including monitoring and responding to emails, telephone calls and emails that do not have to be directly addressed by the EAD
- Ensure EAD office adheres to deadlines for all written correspondence, to include but not limited to: letters of recommendation, press releases, donor correspondence, statements, important emails
- Prepare the weekly curtain speech schedule highlighting VIPs and members attendance at each show
- Prepare reimbursement spreadsheets, reconcile credit card charges, manage receipts, and ensure proper coding for each purchase
- Coordinate EAD notes and communications for Board relations
- Prepare and update appropriate bios for the EAD when participating on panels, workshops, forums or for mainstage and new works readings
- Ensure the smooth operation of the office, including filing, organization, updating and distribution of documents, and that flow of information in and out of the department is prompt, clear and concise
- Collaborate with the New Works Associate to assist with research as it relates to EAD correspondence for potential titles and other projects
- Monitor changes in regards to future programming to ensure EAD’s communication around future seasons is timely and accurate
- Ensure that time sensitive documents are accessible to EAD and Producing Director when they are offsite
- Confirm housing, travel, and external meeting arrangements (including local, NYC based and international) per business needs
- Assist with preparation of meeting/ travel materials as necessary
- Manage the purchase of gifts for staff, board, and top cast members for special occasions, opening nights, etc.
- Participate in trainings and serve on internal committees as required
- Provide support for tasks and assignments across the scope of the department per business needs
Special Projects
- Handle registration for NAMT Spring and Fall conferences and coordinate speaking engagements; confirm details for guests and VIPs attending the New Works Festival
- Participate in new works initiatives including reading scripts, in-house readings and external events
- Assist EAD and New Works Associate with all necessary communication regarding new works and provide digital samples when requested
- Coordinate all industry VIP hospitality
- Arrange VIP tickets to Playhouse productions and confirm seating needs for visitors and guests of the EAD
- Assist visiting producers, creatives and investors with directions, accommodations, dining options, and special requests
- Assist with setup/hospitality needs for donors and VIPs onsite experience, utilizing the Executive Artistic Director’s office space appropriately as meetings and events require
- Log and track national and international productions and tours, and make arrangements as necessary, to include ticket purchases and coordinating with other theatre producers
- Maintain the Christmas Card, industry VIP and other related lists in Tessitura database
- Coordinate special events in collaboration with other departments as needed
- Other duties and projects as assigned
Qualifications
- 2-5 years of administrative experience
- Ability to manage heavy scheduling and a complex calendar
- Excellent organizational skills and able to prioritize deadline driven work
- Strong initiative and autonomy in approach to handling day to day operations
- Curious, with the desire to learn, and takes a proactive and resourceful approach to problem solving
- Effective project and time management skills
- Effective communication skills (writing, speaking, and listening)
- Solid experience with office management software and systems: MS Office (Outlook, Word, Excel, and PowerPoint), Google Suite (Drive, Sheets, Docs, etc.), Apple and IOS products
- Interest in learning new systems to keep the Executive office efficient and up to date on new technology and systems including but not limited to video conferencing, cloud storage, administrative/organization tools
- Experience providing executive level support regarding confidential company information as appropriate
- Passionate about the arts and nonprofit work (nice to have)
- Strong interest and connection to the Ogunquit area and the Seacoast (nice to have)
Compensation: $23-28 /hour based on experience, with overtime possible.
Ogunquit Playhouse is an Equal Opportunity Employer and is committed to promoting the growth of a diverse and inclusive workplace. For our full Diversity, Equity, Inclusion, and Accessibility statement, visit ogunquitplayhouse.org/about-us
Send cover letter and resume to Zia Quint, HR Manager, zquint@ogunquitplayhouse.org
Ogunquit Playhouse is seeking an Evening Custodian to work May through the end of October. We are looking for someone with excellent cleanliness standards to attend to all areas of our facilities. The goal is to enhance customer experience by keeping our facilities in clean and orderly condition.
Custodians ensure cleanliness and detailing of our Playhouse, buildings and campus. Duties include trash collection, recycling, restrooms, dressing rooms, theaters and lobby, as well as event setup and teardown. Assistance with parking and front of house duties and maintaining the theater and property during performances.
The schedule for this role is Wednesday-Sunday 3:30pm-11pm. This position pays $18 per hour. Individuals are eligible for Earned Paid Leave, Health, Dental, and Vision insurance, and may also participate in Ogunquit Playhouse’s 403(b) retirement plan.
Your knowledge, skills and abilities should include:
- Must be comfortable working independently and / or in a team environment.
- Excellent communication and interpersonal skills with the ability to interact with many types of personalities.
- Ability to take direction, and apply gained experience to daily tasks. Strong attention to detail.
- General knowledge of cleaning products and their safe application is necessary.
Physical Demands include:
- Must be able to work in a fast paced environment with multiple interruptions.
- Must be able to spend the majority of the day walking, bending, twisting, pulling, pushing, and reaching overhead.
- Lifting of objects up to 50lbs
Work Environments include:
- Exposed to a combination of building/ theater/ office/ lodging/ and work shop environments.
- Regularly exposed to dust, odors, janitorial/ maintenance supplies.
- Facilities staff may need to work in varying weather conditions, extreme heat in excess of 90 degrees or freezing below 0, rain, heavy winds, torrential down pour, or snow.
- It could be necessary to perform tasks in various work environments, such as flat hard surfaces, rocky, steep hills, wet grounds, grass areas, steep stairs, heights, dust and dirt.
Ogunquit Playhouse is an Equal Opportunity Employer and seeks to employ and assign the best qualified personnel for all of our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve and National Guard status or any other status or characteristic protected by law.
Ogunquit Playhouse is seeking a Housekeeper to work March/April through the end of October. We are looking for someone with excellent cleanliness standards to attend to all areas of our facilities. The goal is to enhance customer experience by keeping our facilities in clean and orderly condition. As a Housekeeper, you would be essential to keeping our Playhouse, offices, and communal living spaces cleanly. You would also be responsible for cleaning the on campus rooms/apartments when a crew member or performer departs.
This position is scheduled Tuesday-Saturday 7am-3pm. There are also four mandatory Sundays during the season for changeover. This position pays $18 per hour. Individuals are eligible for Earned Paid Leave, Health, Dental, and Vision insurance, and may also participate in Ogunquit Playhouse’s 403(b) retirement plan.
Responsibilities
- Clean and tidy all areas to the standard cleanliness within time limits
- Deliver excellent customer service
- Create daily job lists and record all serviced rooms
- Maintain equipment in good condition
- Report on any shortages, damages or security issues
- Handle reasonable customer or employee complaints/requests and inform others when required
- Check stocking levels of all consumables
Skills
- Proven working experience in relevant field
- Ability to work independently and remain motivated
- Helpful with customer service orientation
- Prioritization and time management skills
- Professionalism along with speed and attention to detail
- Knowledge of English language
- High school diploma or GED
Ogunquit Playhouse is an Equal Opportunity Employer and seeks to employ and assign the best qualified personnel for all of our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve and National Guard status or any other status or characteristic protected by law.